Job Description

The Administrative Worker is responsible for providing administrative support to ensure efficient operation of the office. This role includes handling a variety of tasks such as answering phone calls, managing schedules, organizing files, and assisting with general office duties. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities

1. Office Management:

• Greet and assist visitors in a professional and friendly manner.
  
  
• Answer and direct phone calls to appropriate personnel.
  
  
• Maintain office supplies inventory and place orders as necessary.
  
  

2. Administrative Support:

• Perform clerical duties such as filing, photocopying, and scanning documents.
  
  
• Prepare and distribute correspondence, memos, and forms.
  
  
• Manage and organize office files, both physical and electronic.
  
  

3. Schedule and Calendar Management:

• Assist in scheduling meetings, appointments, and conferences.
  
  
• Coordinate and manage calendars for multiple staff members.
  
  
• Ensure meeting rooms are prepared and equipped as needed.
  
  

4. Data Entry and Record Keeping:

• Enter and update data accurately in databases and spreadsheets.
  
  
• Maintain records and create reports as requested by management.
  
  
• Ensure all records are kept confidential and secure.
  
  

5. Communication:

• Communicate effectively with clients, suppliers, and staff.
  
  
• Relay important information and updates to relevant parties promptly.
  
  
• Handle incoming and outgoing mail and packages.
  
  

6. Event Coordination:

• Assist with planning and organizing company events and meetings.
  
  
• Coordinate logistics such as catering, venue setup, and materials preparation.
  
  

7. General Office Duties:

• Support various departments with administrative tasks as needed.
  
  
• Ensure the office environment is clean, orderly, and well-maintained.
  
  
• Perform other duties as assigned to support the overall efficiency of the office.

Requirements

• High school diploma or equivalent; associate degree or higher in business administration or a related field (preferred).
  
  
• Proven experience as an administrative worker, administrative assistant, or in a similar role.
  
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  
  
• Strong organizational and time-management skills.
  
  
• Excellent written and verbal communication skills.
  
  
• Ability to multitask and prioritize tasks effectively.
  
  
• Attention to detail and problem-solving skills.
  
  
• Customer service orientation and professional demeanor.

Competencies

• Organization: Keeps work area and materials organized and easy to access.
  
  
• Attention to Detail: Ensures accuracy and thoroughness in all tasks.
  
  
• Communication: Clearly conveys information and ideas through various mediums.
  
  
• Time Management: Efficiently manages time and prioritizes workload.
  
  
• Adaptability: Adjusts to changing work demands and environments.
  
  
• Teamwork: Works well with others to achieve common goals.

Benefits