Job Description

The Data Entry Employee is responsible for accurately inputting and updating data into the company’s databases and systems. This role involves handling various types of information, maintaining data integrity, and ensuring the confidentiality of sensitive information. The ideal candidate will have excellent typing skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Responsibilities

1. Data Entry:

• Enter data from various source documents into the database software, ensuring accuracy and completeness.
  
  
• Update and maintain existing data in the database, making corrections as needed.
  
  
• Verify the accuracy of data before and after entry to ensure data integrity.
  
  

2. Data Verification:

• Review and verify data for errors or discrepancies, and report any issues to the supervisor.
  
  
• Cross-check data against source documents or other data entries to ensure consistency.
  
  

3. Documentation and Record Keeping:

• Maintain organized files and records of source documents, ensuring they are easily accessible.
  
  
• Prepare and sort documents for data entry, ensuring proper indexing and filing.
  
  

4. Confidentiality and Security:

• Handle sensitive and confidential information with discretion and in accordance with company policies.
  
  
• Ensure data security by adhering to data protection and privacy regulations.
  
  

5. Data Management:

• Assist in creating and maintaining data entry protocols and procedures.
  
  
• Participate in data clean-up and data validation projects as needed.
  
  

6. Quality Control:

• Conduct regular data quality checks to identify and correct errors.
  
  
• Provide feedback on data entry procedures to improve accuracy and efficiency.
  
  

7. Reporting:

• Generate reports from the database as required, ensuring data is presented accurately and clearly.
  
  
• Assist in compiling and preparing data for analysis and decision-making purposes.
  
  

8. Team Collaboration:

• Work closely with other team members and departments to ensure smooth data flow and integration.
  
  
• Communicate effectively with colleagues to resolve data-related issues and discrepancies.

Requirements

• High school diploma or equivalent; additional computer training or certification is a plus.
  
  
• Proven experience as a data entry clerk or similar role.
  
  
• Excellent typing skills with a high level of accuracy and attention to detail.
  
  
• Proficiency in data entry software and Microsoft Office Suite (especially Excel).
  
  
• Strong organizational and time management skills.
  
  
• Ability to handle confidential information responsibly.
  
  
• Good communication skills, both written and verbal.
  
  
• Ability to work independently and as part of a team.

Competencies

• Attention to Detail: Ensures accuracy in all data entry tasks.
  
  
• Confidentiality: Handles sensitive information with care and discretion.
  
  
• Efficiency: Completes tasks promptly and manages time effectively.
  
  
• Problem-Solving: Identifies and corrects data entry errors.
  
  
• Communication: Clearly conveys information to colleagues and supervisors.
  
  
• Adaptability: Adjusts to new data entry procedures and software as needed.

Benefits