Job Description

The HR Assistant supports the human resources department in various administrative and clerical tasks. This role involves assisting with recruitment, onboarding, employee records management, and providing general support to ensure efficient HR operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and a basic understanding of HR practices.

Responsibilities

Recruitment Support:

• Assist with posting job openings on various job boards and company websites.
• Screen resumes and applications to identify qualified candidates.
• Schedule interviews and coordinate interview logistics with candidates and hiring managers.
• Conduct reference checks and background verifications.

Onboarding and Orientation:

• Prepare and organize onboarding materials for new hires.
• Assist in conducting new hire orientation sessions.
• Ensure all new hire paperwork is completed accurately and submitted on time.
• Create and maintain employee personnel files.

Employee Records Management:

• Maintain accurate and up-to-date employee records in the HRIS and physical files.
• Update employee information as needed, including changes in personal information, job titles, and employment status.
• Assist in preparing HR reports and maintaining HR databases.

Administrative Support:

• Handle day-to-day HR administrative tasks such as filing, data entry, and document preparation.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist with organizing HR events, meetings, and training sessions.
• Manage HR department’s general email inbox and phone line, directing inquiries as appropriate.

Benefits Administration:

• Assist in the administration of employee benefits programs, including enrollments, changes, and terminations.
• Provide support to employees regarding benefits questions and issues.
• Coordinate with benefits providers and ensure accurate record-keeping.

Compliance and Policy Management:

• Ensure compliance with federal, state, and local employment laws and regulations.
• Assist in updating and maintaining HR policies and procedures.
• Help with audits and compliance reviews as needed.

Employee Relations Support:

• Assist in organizing employee engagement activities and events.
• Support the HR team in handling employee relations issues and conflict resolution.
• Promote a positive and inclusive workplace culture.

Requirements

• High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience in an HR administrative role is a plus.
• Basic knowledge of HR principles, practices, and employment laws.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Competencies

• Attention to Detail: Ensures accuracy and thoroughness in all tasks.
• Organizational Skills: Effectively manages multiple tasks and priorities.
• Communication: Clearly conveys information and interacts effectively with others.
• Reliability: Dependable and consistently meets deadlines.
• Teamwork: Collaborates well with colleagues and contributes to a positive team environment.

Benefits