Job Description

The HR & Onboarding Specialist is responsible for managing the onboarding process for new employees and providing comprehensive support across various HR functions. This role involves coordinating new hire orientation, ensuring a smooth integration into the company, and assisting with recruitment, employee relations, and HR compliance. The ideal candidate will have excellent organizational and communication skills, with experience in human resources and onboarding processes.

Responsibilities

Onboarding and Orientation:

• Coordinate and facilitate new hire orientation programs, ensuring a positive and engaging experience for new employees.
• Prepare onboarding materials, including welcome packets, training schedules, and necessary documentation.
• Conduct orientation sessions to introduce new hires to company policies, procedures, culture, and values.
• Ensure new employees complete all required paperwork and compliance forms.

Recruitment and Staffing:

• Assist with the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.
• Coordinate interview schedules and communicate with candidates and hiring managers throughout the recruitment process.
• Maintain and update the applicant tracking system (ATS) to ensure accurate and organized records of candidates and recruitment activities.

Employee Relations and Support:

• Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.
• Assist with employee engagement initiatives and events to promote a positive work environment.
• Support the HR team in addressing employee concerns, conflict resolution, and performance management.

HR Administration and Compliance:

• Maintain accurate and up-to-date employee records and HR databases.
• Ensure compliance with all federal, state, and local employment laws and regulations.
• Assist with the administration of employee benefits programs, including enrollments, changes, and terminations.
• Prepare and distribute HR reports and metrics as needed.

Training and Development:

• Assist in the development and implementation of training programs and workshops for employees.
• Coordinate logistics for training sessions, including scheduling, materials preparation, and communication with participants.
• Monitor and track employee training progress and completion.

Requirements

• A bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Proven experience in HR, onboarding, or a related role.
• Strong knowledge of HR principles, practices, and employment laws.
• Proficiency in HRIS systems, applicant tracking systems (ATS), and MS Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and time-management skills with a keen attention to detail.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion and professionalism.

Competencies

• Communication: Clearly conveys information and ideas through a variety of channels.
• Organizational Skills: Effectively manages multiple tasks and priorities in a fast-paced environment.
• Interpersonal Skills: Builds positive relationships and collaborates effectively with team members and employees.
• Problem-Solving: Identifies issues and develops solutions to address challenges and improve processes.
• Adaptability: Responds effectively to changing priorities and business needs.

Benefits