Job Description

The Personal Assistant provides personalized administrative and support services to the employer, facilitating efficient management of daily tasks and responsibilities. This role requires discretion, initiative, and the ability to handle sensitive information confidentially. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities effectively.

Responsibilities

Administrative Support:

• Manage and maintain the employer's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate logistics for meetings and events, including preparing agendas, taking minutes, and arranging venues.
• Handle correspondence, emails, phone calls, and inquiries on behalf of the employer.
• Prepare and edit documents, presentations, and reports as needed.

Personal Errands and Tasks:

• Run personal errands such as grocery shopping, banking, and other miscellaneous tasks.
• Coordinate household management tasks, including overseeing repairs and maintenance.
• Assist with personal matters and projects as requested by the employer.

Communication and Liaison:

• Serve as the primary point of contact between the employer and internal/external stakeholders.
• Screen and prioritize incoming communications, responding or redirecting as appropriate.
• Maintain professional relationships with clients, colleagues, and service providers.

Financial Management:

• Manage expense reports and reimbursements, ensuring accuracy and compliance with policies.
• Assist with bill payments, budget tracking, and financial documentation.

Travel Coordination:

• Arrange travel itineraries, accommodation, and transportation for business and personal trips.
• Prepare travel agendas and ensure all arrangements align with the employer's preferences.

Organizational Support:

• Organize and maintain filing systems, databases, and confidential records.
• Assist in organizing special events, celebrations, and social gatherings.

Confidentiality and Discretion:

• Handle confidential information with sensitivity and discretion.
• Uphold a high level of professionalism and confidentiality in all interactions.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience as a Personal Assistant or similar role, supporting senior executives or individuals.
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
• Strong communication skills, both verbal and written, with a professional demeanor.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and trustworthiness when handling confidential information.
• Flexibility and adaptability to meet changing priorities and deadlines.

Competencies

• Problem-Solving: Ability to anticipate needs and proactively resolve issues.
• Attention to Detail: Ensures accuracy in tasks and communications.
• Initiative: Takes ownership of tasks and demonstrates a proactive approach.
• Adaptability: Adjusts quickly to new situations and demands.
• Relationship Management: Builds and maintains effective relationships with stakeholders.

Benefits